Message in Outlook 365 2016 2013 2010 2007

Using templates to facilitate more versatile E-mail Distribution

If you want to construct a more complicated distribution list, with some recipients on the To field, some recipients on the Cc field, and yet more recipients on the Bcc field, you have to use a message template where you explicitly assign recipients to each field.

Reply and Forward Options

For replies and forwarded messages, you can choose to attach the original text, to include and indent the text, or to add a prefix to each line of the original message or reply without including the original text.

Set default fonts for E-mails

Outlook enables you to specify default fonts to use for different situations when dealing with e-mail. Additionally you can individually configure default font settings for composing new e-mail and replying and forwarding.

How to create a Signature

If you frequently sign your messages using not only your name, but also additional information such as your job title and contact information, you'll appreciate Outlook's Signature feature. When enabled, it appends text of your choice to the end of every message that create and/or reply to.

How to enter a hyperlink containing a space into an E-mail

When you enter text into an e-mail, Outlook recognizes certain values, such as Web and UNC addresses (such as a network resource), and automatically makes them hyperlinks. However, after you enter a space, Outlook stops creating the hyperlink because it has no way of knowing whether you've finished the address and are now typing another word or whether the address contains spaces.

Quick Preview of Emails

Sometimes you just need to have a quick preview of an e-mail before deciding whether to open it. Outlook provides a feature called AutoPreview that shows the first few lines of your e-mails.

How to control how the Reading Pane marks E-mails as read

When you open an e-mail, it automatically is marked as read. However, if you are using the Reading Pane to view messages instead of opening them, you have a number of possible options for marking e-mails as being read.

How to change the Stationery in Outlook

If you like visually appealing message templates called stationaries, you may want to set up Outlook to always use a particular stationery for all new messages.

Message Settings

Outlook message window does not show all message fields. There many fields hidden behind the Options button, where you can set message priority, delivery notifications, etc.