Time saving tips with AutoText

Word 2016 2013 2010 2007 2003
If you're a fan of the way AutoText worked in earlier versions of Word, you may be dismayed to see it buried as one of the Galleries in the Building Blocks Organizer. Fortunately, it's as easy as ever to create and retrieve an AutoText entry using the F3 key.

The steps are nearly identical to creating a Quick Part:

   1.   Select the text or graphics from a document that you want to save as an AutoText entry.

   2.   The quickest way to create the AutoText entry from a document fragment is to press Alt+F3 to open Create New Building Block box, in which you should:

Quick Part in Word 365
  • type a name of new AutoText
  • from the Gallery drop-down menu, choose AutoText
  • enter a Category and Description (optional)

   3.   Click OK to save the entry.

To insert an AutoText entry in your text, do one of the following:

  • Type the name (entered in step 2 above) or only several first symbols, and then press F3. Word replaces the name with the entire AutoText entry.
  • On the Insert tab, in the Text group, choose the Quick Parts button and then select AutoText:
    Text in Word 365

    Then select the block in AutoText Gallery.

  • If you have the AutoText button in the Quick Access Toolbar, just click in it and choose the block that you want to insert in your document. How to add this button in the Quick Access Toolbar, see Adding commands to the Quick Access Toolbar.

See also this tip in French: Gain de temps avec l'insertion automatique.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.

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