Creating numbered lists

Word 2016 2013 2010 2007 2003
Numbered lists are similar to bulleted lists, except that instead of bullets, Word places sequential numbers in the front of the first line. This feature is handy because if you add a paragraph in the middle of a numbered list or rearrange the order of the paragraphs in a list, Word automatically renumbers the paragraphs so that they retain their sequence.

Numbered lists, also named as ordered lists, are used to convey a sequential process. An ordered list always uses numbers, letters, or roman numerals for each item.

Create a numbered list using the keyboard (using AutoCorrect)

Microsoft Word, by default, automatically changes some symbols with the followed point or closing parenthesis and space, if you type them in the first position of the line, to the numbered lists. Some examples:

Symbols with the followed point or
closing parenthesis and space
Numbered list
1. or 1) - any digit Numbered list with arabic digits in Word 365   or  
Numbered list with arabic digits in Word 365
I. or I) as Roman numeric Numbered list with Roman digits in Word 365   or  
Numbered list with Roman digits in Word 365
i. or i) as Roman numeric Numbered list with small Roman digits in Word 365   or  
Numbered list with Roman digits in Word 365
A. or A) - any capital letter Numbered list with capital letters in Word 365   or  
Numbered list with capital letters in Word 365
a. or a) - any letter Numbered list with small letters in Word 365   or  
Numbered list with small letters in Word 365

To create a numbered list, just type the appropriate symbols with the following space:

A Numbered list in Word 365

Note: If Word doesn’t automatically change these symbols, check the AutoCorrect setting for lists (see how to turn off the automatic creation of bulleted and numbered lists).

Create a numbered list using the mouse

To create a numbered list, follow the next steps:

   1.   Type your list, and then select it.

   2.   Do one of the following:

  • On the Home tab, in the Paragraph group, click the Numbering button:
    Numbering in Word 365
  • Right-click on the selection and choose the Numbering button on the Mini toolbar:
    Numbering in Mini toolbar Word 365

Word creates the numbered list with the last used type of the numbering or with the digit 1 and the point, used by default. You can find different numbering formats by clicking the arrow next to Numbering:

Numbering list in Word 365

   3.   To add additional numbered items to your list, move the insertion point to the end of a line formatted with a number and press Enter:

A Numbered list 2 in Word 365

   4.   Move the insertion point to the end of the last numbered item on your list. Press Enter and then Del, or press Enter and click the Numbering button again on the Home tab, in the Paragraph group, to turn off the number formatting:

A Numbered list 3 in Word 365

Note: More details are available in the Numbered lists section in the Work with bulleted, numbered and multi-level lists lesson of the Create basic documents free course.

See also Customizing numbered lists.

See also this tip in French: Comment créer des listes numérotées ou listes à puces.

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