Sorting a Table

Word 2016 2010 2007 2003
If you use tables in Word, sometimes you need sort it by one, two, or three columns.

To sort a table, follow these steps:

   1.   Click in the table to select it.

   2.   Under Table Tools, on the Layout tab, in the Data group, choose the Sort button:

Data group in Word 2013

   3.   In the Sort dialog box:

  • In the Sort by area, set up the first sort:
    Sort table in Word 2013
    • Choose the appropriate column heading in the left drop-down list. If the table doesn't have column headings, the drop-down list shows Column 1, Column 2, and so on.
    • In the Type drop-down list, choose the type of sort:
      • Text to sort normally
      • Number to sort by numbers
      • Date to sort by dates and times.
    • In the Using drop-down list, make sure Paragraphs is selected.
    • On the right side:
      • Select the Ascending option button if you want an ascending sort (A to Z, low numbers to high, early dates and times to later ones)
      • Select the Descending option button if you want a reverse sort.
  • In the upper Then by area, set up the second sort using the same techniques.
  • In the lower Then by area, set up the third sort using the same techniques.
  • In the My list has area, make sure the Header row option button is selected if your table has a header row. If not, select the No header row option button.
  • If you need to make the sort case-sensitive, so that lowercase letters appear before their uppercase equivalents, click the Options... button to display the Sort Options dialog window:
    Sort options in Word 2013

    Select the Case sensitive check box, and then click the OK button to close the dialog window.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.