How to create a multi-week calendar

PowerPoint 365
For some presentation slides, you might need a calendar as a background picture. For example, when you want to present some events or processes for the next few weeks. Sure, there are a lot of existing templates that you can use, but it is easy to create your own calendar from scratch.
Calendar multi-week in PowerPoint 2016

To create a calendar for several weeks, do the following:

   1.   Choose the period that you want to show on the calendar. For this example, it will be the period from the 19th of June 2017 to the 30th of July 2017. It consists of 6 weeks from the 25th week of the year to the 30th week.

   2.   Create a table of 7 columns (one column for tasks names + 6 for each week) and 9 rows (two for the title rows + 7 for tasks), and do one of the following:

  • On the slide, click the Insert Table icon:
    Insert Table in PowerPoint 2016

    In the Insert Table dialog box, enter or select the appropriate number of columns and rows for the table:

    Insert Table dialog box in PowerPoint 2016
  • On the Insert tab, in the Table group, click on the Table dropdown list and select as many columns and rows as you need, but not more than 8 rows and 10 columns:
    Insert Table list in PowerPoint 2016

    Click on the table and then add one more row by clicking on the Insert Below (or Insert Above) button, under Table Tools, on the Layout tab, in the Rows & Columns group:

    Rows and Columns in PowerPoint 2016

Any of both ways create the table:

Table in PowerPoint 2016

   3.   Insert the weeks in the first row and tasks in the first column (starting from the third row):

Table with tasks in PowerPoint 2016

   4.   To show every day in the week, you need to split columns (except the first one) to the appropriate amount of the working days:

   4.1.   Select cells from the column that you want to split:

Split column in PowerPoint 2016

   4.2.   Right-click on the selection and choose Split Cells... in the popup menu:

Split cells in PowerPoint 2016

   4.3.   In the Split Cells dialog box, enter or select the new number of columns (in our case the number of working days in the week):

Split cells dialog box in PowerPoint 2016

   4.4.   Do the same for other weeks. In this example, the weeks 26, 28 and 29 were split to the 5 columns, weeks 27 and 30 – to the 4 columns (because of holidays).

   4.5.   Enter the day numbers in the second row:

Table with weeks in PowerPoint 2016

   5.   Change the size of the table or any row, column:

   5.1.   To change the size of the table, just click anywhere on the table and drug-and drop on the resizing points of the table:

Resize table in PowerPoint 2016

It changes the size of the table and resizes all columns or/and rows. They will be changes proportionally:

   5.2.   To make the size of rows or columns equal, do the following:

    a.   Select which columns or rows you want to change (select the appropriate column or row, or several columns or rows):

Resize table 2 in PowerPoint 2016

    b.   Under Table Tools, on the Layout tab, in the Cell Size group, change the Height or Width of the selected rows or columns or just click Distribute Rows or Distribute Columns:

Cell size in PowerPoint 2016

    It changes sizes just for selected rows or columns:

Resized table in PowerPoint 2016

   6.   Change the text in the second row:

The days from the second row should be very small to be displayed in one line. It is because of the cell's margins. To change the margins of the cells, do the following:

   6.1.   Select cells for which you will change margins:

Cells margins in PowerPoint 2016

   6.2.   Right-click on the selection and choose Format Shape... in the popup menu:

Format shape in popup in PowerPoint 2016

   6.3.   On the Format Shape pane, on the Text Options tab, in the Textbox group, in the Text Box section, change margins (for example to 0):

Format Shape pane in PowerPoint 2016

   7.   Change the design like you prefer:

   7.1.   To change the design of some cell or several cells:

   7.1.1.   Right-click on the cell you that want to change and select the Format Shape... in the popup menu.

   7.1.2.   On the Format Shape pane, on the Shape Options tab, in the Fill & Line group, in the Fill section, choose the color you prefer:

Format shape pane in PowerPoint 2016

You can choose Gradient fill or even Picture to insert in the cell like a background picture.

   7.2.   To change the design of the table:

Click anywhere on the table and then under Table Tools, on the Design tab, choose the appropriate design in the Table Styles group:

Table Styles in PowerPoint 2016
  • by choosing any of the predefined designs,
  • by creating your own design, using different options, proposed in the Shading, Borders, and Effects dropdown lists.

Note: If you would like to change the table border color, see How to change color for the table borders in PowerPoint.

See also this tip in French: Comment créer un calendrier de plusieurs semaines.

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