How to create a meeting for different time zone in Outlook

Outlook 2016
When you work with colleagues in a different time zone, from time to time you need to create a meeting in their time zone. Manual time conversion takes some time and you still feel that you made an error. Instead, you can select the correct time zone when you create a meeting, you don't need to know the difference between time zones!

To create a meeting in the different time zone, do the following:

   1.   Create a new meeting (appointment) or open the existing one (you need to be an organizer).

   2.   In the Meeting (Appointment) dialog box, select the Time zones checkbox:

New meeting or appointment in Outlook 365

Outlook will add time zones next to the Start time and End time:

Added Time Zones for a meeting in Outlook 365

   3.   Select the time zone you need for the Start time and / or End time, for example:

Changed time for a meeting in Outlook 365

After adding participants and all needed information, you will have a meeting (appointment) for the other time zone without calculating any differences between time zones.

See also How to create a meeting for two or more time zones in Outlook.

See also this tip in French: Comment créer une réunion pour différents fuseaux horaires dans Outlook.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.

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