Stationery provides an easy way to create a visual Outlook template with custom background color and image, fonts, bullets, colors, and effects. Unlike an email message template that includes visual appearance and text, the stationery only consists of visual appearance. The default stationery applies to new emails, replies, and forwards. Thus, if you need an Outlook template for branded messages, you should use the custom stationery instead of the email template.

For some e-mail boxes can be very helpful to create a rule that automatically sends a copy of outgoing messages to somebody else. For example, support@ or sales@ mail boxes can send all messages to a supervisor.

From time to time when you send some email to your colleagues such as meeting protocol, in which you ask somebody to do something. Outlook proposes one feature as @mentions that can help to:

To simplify your work in Outlook, you can send your Calendar to somebody. But sometimes you need to send just one calendar event, and you can do this in Outlook in two clicks!

It is polite to reply to every received message, even if you don't have a time to process the message. For example, if you get lots of CVs and cover letters, you can automatically send a reply to every email, and, just when you have time, process them and send an appropriate email with detailed information.

The Automatic Replies (Out of Office) or Out of Office Assistant feature is not available for non-Exchange accounts. For example, Gmail or other POP3 and IMAP accounts. You can combine an Outlook email template with Outlook rules to simulate the functionality of the Automatic Replies (Out of Office) feature, but do not forget to keep your Outlook running.

Sometimes when you create a lot of emails with the same text, subject or for the same recipient, it will be useful to create a template and then open it regularly, just add some specific information like numbers for regular report and send it:

To customize an automatic reply in Microsoft Outlook, first, you need to create a template of email message that will be send according to custom rules. You can use a template, also, when you need to send messages regularly such as some reports, if it contains the same text, subject or recipients and just need a little modification.

These five simple customizations of Microsoft Office Outlook mailbox view will save you a lot of time and improve the overall productivity.

E-mail communications is not plain text anymore and people want to send/receive well-designed email messages. There are many paid services that allow you to create a visually appealing e-mail template, but you can create it yourself using only Outlook.