How to change the author name to track changes as another person

Word 365
Sometimes you need to record new changes in the document that already has tracked changes made under your name. For example, people who have no possibility to make changes by themselves ask you to record their changes. Amendments made by different reviewers have different colors and are easy to find.

To add new tracked changes as another reviewer to the document, do the following:

   1.   Save all changes of the first reviewer (by default, by yourself):

Changes of the first reviewer in Word 365

   2.   On the Review tab, in the Tracking group, click the dialog box launcher:

Track Changes menu in Word 365

   3.   In the Track Changes Options dialog box, click the Change User Name... button:

Change User Name in Track Changes Options Word 365

   4.   In the Word Options dialog box, on the General tab, under Personalize your copy of Microsoft Office:

Personalize your copy of Microsoft Office in Word 365
  • change the User name and Initials to the new reviewer, which changes you want to record,
  • make sure that the option Always use these values regardless of sign in to Office is selected.

   5.   Close Microsoft Word.

Make sure that there are no other opened Word documents on your PC or laptop.

   6.   Open saved document and make changes you need:

Changes of another reviewer in Word 365

   7.   Save changes.

Note: Don't forget to revert the settings for the User Name and Initials fields for further work.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.