Compress the pictures in a document

Word 2016 2013 2010 2007 2003
If you use large pictures in a document, its file size increases rapidly. You can reduce this problem by telling Word to compress the pictures.

Follow these steps:

   1.   If you want to compress only one picture, select it. Otherwise, click one picture so that Word makes the Picture Format tab available.

   2.   On the Picture Format tab, in the Adjust group, click Compress Pictures button:

Adjust group in Word 365   or   Adjust group full in Word 365

   3.   Choose options in the Compress Pictures dialog box:

In the Compression options group:

  • If you want to compress only the picture you chose in step 1, select the Apply only to this picture checkbox. To compress all the pictures, leave this checkbox cleared.
  • Select the Delete cropped areas of pictures checkbox if you want Word to get rid of any parts you crop off pictures. If you clear this checkbox, Word merely hides the "cropped" parts. This hiding is good if you want to be able to restore the cropped parts, but it's bad for file size, and it may also have security implications. For example, a customer may be able to restore a part of a graphic that you had intended to crop off a document.
Compress pictures in Word 365

The Resolution group selects:

  • the HD (330 ppi) option button,
  • the Print (220 ppi) option button,
  • the Web (150 ppi) option button,
  • the E-mail (96 ppi) option button.

Choose the option to tell Word what picture quality you need (ppi is pixels per inch, and a higher number indicates higher quality). If you're not sure, use the Use default resolution option - you can always reduce it later, but you can't restore information if you choose a lower setting.

   4.   Click the OK button. Word compresses the pictures in the document.

See also this tip in French: Comment compresser les images dans un document.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.