Bookmarks in a Word document

Word 365
A bookmark marks a place (word, phrase, object, etc.) in the document for navigation from other places. Bookmarks are often used to display the bookmarked content elsewhere in the document. A unique name identifies each bookmark, and you can create as many bookmarks as you like in the document.

Create a bookmark

To create a bookmark in a Word document, follow the next steps:

   1.   Do one of the following:

  • Position the cursor at the location where you want to insert the bookmark, or
  • Select the text that you want to include into the bookmark:
Bookmark example in Word 365

   2.   On the Insert tab, in the Links group, click the Bookmark button:

Bookmark in Word 365

   3.   In the Bookmark dialog box, in the Bookmark name box, enter a name for the bookmark you want to create or replace the name that is currently in the Bookmark name box, then click the Add button:

Add in Bookmark dialog box Word 365

Notes:

  1. Bookmark names need to begin with a letter and contain only letters, numbers, and underscore characters (“_”). If you type any prohibited symbols, the Add button becomes inactive.
  2. If there are other bookmarks in the document, the last created bookmark is selected, and its name is displayed in the Bookmark name box.
  3. If you have selected a text that contains a bookmark (bookmarks), that bookmark (last created from the selected bookmarks) will be selected in the list, and its name is displayed in the Bookmark name box.

Display a bookmark

By default, Word hides bookmarks. They can be displayed using the Word settings (see How to show/hide bookmarks in a Word document). Two kinds of markers indicate bookmarks:

  • Large, gray I-beams indicate bookmarks that mark only locations:
    Gray I-beam indicates bookmark in Word 365
  • Gray square brackets at the beginning and end indicate bookmarks that mark a block of text:
    Gray square brackets indicate bookmark in Word 365

Go to a bookmark

You can quickly jump directly to any bookmark from:

   1.   The Bookmark dialog box:

In the Bookmark dialog box, in the Bookmark name list, select bookmark name and click the Go To button (or double-click the bookmark you want to go to):

Go To in Bookmark dialog box Word 365

Notes:

  1. It is convenient to sort bookmarks by location (in document order). To do so, select the Location item from the Sort by options.
  2. In addition to bookmarks created by authors or editors, a document can contain bookmarks created by Word – technical bookmarks. To see all bookmarks in a document, select the Hidden bookmarks check box:
Hidden bookmarks in Bookmark dialog box Word 365

   2.   The Find and Replace dialog box:

   2.1.   Open the Find and Replace dialog box with the Go To tab displayed by doing one of the following:

  • Press Ctrl+G.
  • Press F5.
  • On the Home tab, in the Editing group, click the Find dropdown list, and then choose Go To...:
Go To in Word 365

   2.2.   In the Find and Replace dialog box, on the Go To tab:

  • In the Go to what list, select Bookmark,
  • In the Enter bookmark name field, type the bookmark name, or select the bookmark name from the dropdown list:
    Find and Replace dialog box in Word 365
  • Click the Go To button.

   3.   A hyperlink to the bookmark. Select a reference in the document and click it to jump to the bookmark (see how to create a cross-reference):

Hyperlink to the bookmark in Word 365

Create a reference to a bookmark

Word offers two ways how to link to a bookmark:

  • By creating a cross-reference,
  • By adding a hyperlink to a bookmark.

To create a hyperlink to a bookmark (same as to a heading), do the following:

   1.   Type or select a text or object you want to use as a hyperlink.

   2.   Do one of the following:

  • Right-click the selection, select the Link in the popup menu, then click Insert Link...:
    Link in popup menu Word 365
  • On the Insert tab, in the Links group, click the Link button:
    Link in Word 365
  • Press Ctrl+K on the keyboard.

   3.   In the Insert Hyperlink dialog box:

  • In the Link to list, select the Place in This Document item,
  • Make sure that the Text to display text box contains the correct text for the link,
  • In the Select a place in this document list, select the heading or bookmark that you want to link to:
    Insert Hyperlink dialog box in Word 365
  • Optionally, click the ScreenTip... button to add the text to the screen tip that will be displayed when you hover the mouse cursor over the link:
    Set Hyperlink ScreenTip dialog box in Word 365
  • Click OK to insert the hyperlink in the document:
    Hyperlink in Word 365

Delete a bookmark

To delete any bookmark, do one of the following:

  • Select text inside the bookmark and delete it.

    If you select all bookmark text (between square grey brackets), this deletes the bookmark with the selected text.

  • Do the following:
    1. On the Insert tab, in the Links group, click the Bookmark button.
    2. In the Bookmark dialog box, select the bookmark that you want to delete and click the Delete button:
    Delete in Bookmark dialog box Word 365

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