Price, sum, amount and other numbers in words

Word 365 2013 2010 2007 2003
In some cases, you want to show in your Word document the number or amount in words. You can use macros, but Word proposes an easy and simple way by using fields.

To insert the number or amount in words, follow the next steps:

   1.   Place the cursor where you want to insert the number or amount in words.

   2.   To add a field in your document, do one of the following:

  • On the Insert tab, in the Text group, click the Quick Parts button and then select Fields...:
    Field in Word 2016

    In the Field dialog box, click the Field Codes button in the left bottom corner:

    Field in Word 2016

    Enter the field text in Field codes and then click OK:

    Field in Word 2016
  • Click Ctrl+F9 to insert the curly brackets, then enter the field text between them:
Field text in Word 2016

In this example,

  • =1290 is an amount which will be displayed in words,
  • \*CardText is a format switch that shows results as cardinal text. The result is formatted in lowercase letters unless you add a format switch to specify a different capitalization.
    Note: This switch can be used with amount:
    • less than 1 000 000 (one million)
    • positive (not negative)
    • maybe fractional, but the result will be rounded (for example, the result of the transfer of 51.17 - 51).

You can use other switches, for example:

  • \*Caps capitalizes the first letter of each word.
  • \*FirstCap capitalizes the first letter of the first word.
  • \*Upper capitalizes all letters.
  • \*Lower capitalizes none of the results; all letters are lowercase.
    Field switches in Word 2016
  • \*Roman displays results as Roman numerals:
    Roman switches in Word 2016

You can use other fields or formulas in your field, for example:

Field formulas in Word 2016

See also this tip in French: Prix, somme, montant et autres nombres en lettres.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.

We use cookies to personalise content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media, advertising and analytics partners who may combine it with other information you’ve provided to them or they’ve collected from your use of their services.

Learn more