How to create a citation

Word 365 2013 2010 2007 2003
By inserting a citation into your document, you tell readers that certain information in your paper is borrowed from another source. Citing a source, quoting it, or just mentioning it, is the only way to use the work of other people without plagiarism.

Using citations, you avoid punishment or scolding for some numbers, ideas, etc., you simply refer the reader to the author of the materials used. Besides, citations are beneficial for those who want to know more about the data you use.

Either you do your scientific research work at school or college or write an article to the reputable journal, and you need to reference sources of your information. To simplify this hard work, Word 2016 provides you automatic tools for inserting citations.

To insert a citation by adding a new source, do the following:

   1.   Place the cursor where you want to insert the citation.

   2.   On the References tab, in the Citations & Bibliography group, click the Insert Citation button:

Citations and Bibliography in Word 2016

   3.   In the Create Source list, select Add New Source...:

Add New Source Word 2016

   4.   In the Create Source dialog box, in the Type of Source list, select the type of source. The dialog box fields will vary depending on the source selected.

Create Source Word 2016

   5.   Enter the source information in the fields. To display all fields for bibliography information, turn on the option Show All Bibliography Fields:

Show All Bibliography Fields

Complete as many fields as possible to ensure that you have adequate information for both the citation(s) and the bibliography (How to create a bibliography, see Create a bibliography).

   6.   Click OK. A source reference enclosed in parentheses is inserted at the location of the insertion point.

If the source information is not readily available, you can create a placeholder and insert the source information at a later time. To insert a placeholder for a citation, click the Insert Citation button and select Add New Placeholder...:

Placeholder Name Word 2016

Word automatically provides the name Placeholder1, you can change it if desired.

To edit source, click in the source field and then click to the down arrow:

Edit a citation in Word 2016

See also this tip in French: Comment créer une citation.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.