How to copy format easy and quickly

Word 365
The simplest way to copy format from one character, word, paragraph, or other elements in Microsoft Word, is to use the Format Painter button (on the Home tab, in the Clipboard group). Still, with keyboard shortcuts, it is faster.

If you have an element of text such as character, word, several words, phrase, etc. with some formatting and want to copy this formatting to another element, do the following:

Ist method: using Format Painter:

   1.   Select the text with the formatting to copy.

   2.   On the Home tab, in the Clipboard group, click the Format Painter button:

Format Painter in Word 2016

Note: If you want to apply that formatting multiple times, double-click the Format Painter button. In standard, the mouse pointer changes to include a paintbrush.

   3.   Select the text that you would like to change using the selected format.

Notes: To copy the formatting to a single word, just double-click the word. Otherwise, drag over the destination text to format.

If you double-clicked the Format Painter button, continue making selections until you're done applying the copied formatting. Press Esc or click the Format Painter button again to deactivate it.

IInd method: using shortcuts:

   1.   Select the text with the formatting to copy.

   2.   Press Ctrl+Shift+C to copy the formatting of the selected text.

   3.   Select the text to which you want to apply the copied formatting.

   4.   Press Ctrl+Shift+V to apply the formatting to the selected text.

Note: These methods work for different elements in Word document, but there are some tricks for copy formatting of paragraph and numbering (see how to copy paragraph or numbering format without changing the text format).

See also this tip in French: Comment copier le format facilement et rapidement.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.

We use cookies to personalise content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media, advertising and analytics partners who may combine it with other information you’ve provided to them or they’ve collected from your use of their services.

Learn more