Customizing revision marks

You can easily change an appearance of revision marks in your document. Track Changes dialog box gives you full control on the insertions, deletions, formatting and other revision marks.

On the Review tab, in the Tracking group, click the dialog box launcher:

Track Changes menu in Word 2016

On the Track Changes Options dialog box, change some option to show them or hide:

Track Changes advansed options in Word 2016

Click the Advanced Options... button:

Track Changes in Word 2016
  • In the Markup group:
    • Insertions - Lets you choose how inserted text should be marked: under lined, shown only with a color, bold, italic, double-underlined, or shown with a strikethrough. You can also select the color to be used for the insertion. By default it's set to By Author, meaning Word selects a different color for each reviewer.
    • Deletions - Lets you choose how deleted text should be marked. In addition to the methods explained earlier, you can also have Word hide the text or replace the text with a # or ^ symbol.
    • Changed Lines - Enables you to tell Word where to place the vertical line indicating a change - on the left border, the right border, or the outside border . . . or to omit them altogether.
    • Comments - Enables you to define how Word should color comments - different colors for each person entering comments or a specific color for all of them.
  • In the Moves group - choose colors to display moved changes.
  • In the Formatting group - choose how Formatting changes should be indicated.
  • In the Balloons group:
    • Preferred Width - Lets you define the width of the balloons. Remember that balloons take up room in the margin, and Word has to "squeeze" the document to make room.
    • Measure In - Lets you choose the units used for measuring the balloon width.
    • Margin - Lets you choose which margin Word should place the balloons in.
    • Show Lines Connecting to Text - Lets you choose to have lines drawn from the balloons to the point in the text that they relate to.
    • Paper Orientation in printing - Affects how the document prints with balloons displayed. You can force Word to print the document in landscape orientation, to print in the mode for which the document is set up, or to automatically select the most appropriate. (Note that this doesn't affect how the document appears in Print Preview, only how it prints.)

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