Text formatting in PowerPoint

PowerPoint 365
One of the most important steps of preparing any PowerPoint presentation is text formatting. A text formatting includes the font (typeface, style of lettering), font size, attributes such as bold and underline, fill color, and border (outline) color.

Note: Also, you can format entire paragraphs by adjusting indents or bullets, filling space around the text, etc. - this is called paragraph formatting, not text formatting.

It is recommended to use the Slide Master to customize the current text formatting. Slide masters define the text size, font, color, and default attributes that should be used on slides. By applying text formatting to slide masters rather than individual slides, you maintain consistency and make global font changes much easier later.

In some cases, you want to manually change the text formatting for an individual object, such as chart title or shape, or even an individual paragraph or word.


Font formatting

You can format the text by using all the usual text-formatting methods:

  • On the Home tab, in the Font group:
    Font group in PowerPoint 365
  • In the Font dialog box:
    Font dialog box in PowerPoint 365

Note: To open the Font dialog box, on the Home tab, in the Font group, click the dialog box launcher, or click Ctrl+T. See also shortcut keys for working with fonts.


Modify a text formatting

In addition to the normal text-formatting controls, PowerPoint offers many different formatting and effects for the text you can use.

To modify text formatting using the ribbon, see how to modify WordArt formatting.

To modify a text formatting using the Format *** pane, such as the Format Shape pane, the Format Chart Area pane, or the Format Chart Title pane, select the object or several objects, then do one of the following:

  • Right-click the selection, then choose Format Shape..., Format Picture..., even Format Chart Area..., Format Data Series..., etc. in the popup menu:
    Format object in popup menu PowerPoint 365
  • On the Home tab, in the Drawing group, click the dialog box launcher:
    Drawing group dialog box launcher in PowerPoint 365

Text fill formatting

On the Format *** pane, such as the Format Shape pane, Format Chart Area pane, Format Chart Title pane, on the Text Options tab, in the Text Fill & Outline group, in the Text Fill section:

Text fill in Format Shape pane PowerPoint 365
  • Select No Fill to clear the text fill formatting.

    This option is useful if you prefer to create hidden text or transparent text with outline formatting only (see about outline formatting below):

    No fill for text formatting in PowerPoint 365
  • Select the Solid fill option to choose the Color and its Transparency.
    • Click the Color button to choose the color you prefer to fill the selected text.

      See how to apply a solid color.

    • Move the Transparency slider to adjust the color transparency, or set a specific transparency percentage:
    Solid fill for text formatting in PowerPoint 365

    Note: By default, fill colors are opaque (other background formatting does not show through). A transparency setting of 100% makes the fill color invisible, while the default value for an opaque color is 0%.

  • Select the Gradient fill option to create a gradient filling for the selected text:
    Gradient fill for text formatting in PowerPoint 365

    See how to work with gradients.

  • The Picture or texture fill allows using one of the following:
    Picture or texture fill for text formatting in PowerPoint 365
    • Insert a picture from any graphic file from different sources by clicking the Insert... button.

      See how to insert a picture.

    • Insert any graphic object such as a picture, SmartArt, chart, diagram, etc., from the Clipboard.
    • Choose any of the predefined textures from the Texture dropdown list:
    Texture fill for text formatting in PowerPoint 365

    You can select from various textures, including fabric, marble, granite, wood grain, and Formica-like textures in various colors. See how to use a texture fill.

  • Select the Pattern fill option to apply one of 48 simple patterns with different Background and Foreground colors:
    Texture fill for text formatting in PowerPoint 365

    See how to apply a pattern fill.


Text Outline formats

On the Format *** (such as Format Shape, Format Picture, Format Chart Area, Format Data Series, etc.) pane, on the Text Options tab, in the Text Fill & Outline group, in the Text Outline section, choose the one you need:

Text Outline formatting in PowerPoint 365
  • The No line option hides a text outline.
  • The Solid line option allows choosing:
    Solid line for text formatting in PowerPoint 365
    • The Color and its Transparency - see more about how to apply a solid color.
    • The Width of a text outline allows specifying the thickness of the line in points.
    • The Compound type list contains a predefined set of parallel lines that comprise the overall line and their relative thicknesses:
      Compound type for Solid line formatting in PowerPoint 365
    • The Dash type list contains the predefined styles of a line (solid, dashed, dotted, etc.):
      Dash type for Solid line formatting in PowerPoint 365
    • The Cap type list allows to choose one of the styles for the ends of the line (applicable to lines only):
      Cap type for Solid line formatting in PowerPoint 365
    • The Join type list allows to choose the style for the corners:
      Join type for Solid line formatting in PowerPoint 365

    For example:

    Solid line example in PowerPoint 365
  • Select the Gradient line option to create a gradient outline for a text. For example:
    Gradient line example in PowerPoint 365

    See how to work with gradients.

See also text effects in PowerPoint.


Clear formatting

To remove the text formatting and any effect (except Transform), select the text, then on the Home tab, in the Font group, click the Clear All Formatting button:

Clear All Formatting button in PowerPoint 365

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