How to copy slides to or from another presentation

PowerPoint 365
If you work with multiple presentations or create a new version of an old presentation, copying some slides from one presentation to another is often necessary. You can select and copy all objects from the slide, but this doesn't work correctly because slide designs are different or for other reasons. Use the following steps to copy slides fast and easy, in one of two ways:
  • Copy the slides from the original presentation to the new presentation,
  • Use the Reuse Slides tool, which displays the content of an original presentation and allows choosing the slides you want to insert in the new presentation.

Copy slides

To copy the slides from the original presentation to the new presentation, do the following:

   1.   Open both presentations:

  • The presentation from which you want to copy slides – source presentation,
  • The presentation to which you need to copy slides – working or destination presentation.

   2.   On the View tab, in the Window group, click the Arrange All button:

Arrange All button in PowerPoint 365

Or place the presentations on the screen like you want to see both of them simultaneously.

   3.   Select slide or slides to be copied:

  • To select a single slide:
    • In the Normal view, click the slide in the Thumbnails pane:
      Select slide in Normal view PowerPoint 365
    • In the Outline view, click the slide header in the Outline pane:
      Select slide in Outline view PowerPoint 365
    • In the Slide Sorter view, click the slide in the Slide pane.
  • To select multiple slides:
    1. In the Normal/Outline/Slide Sorter view, click the first slide you want to select.
    2. Do one of the following:
      • To select a contiguous series of slides, press and hold the Shift key, then click the last slide you want to select.
      • To select noncontiguous slides, press and hold the Ctrl key, then click each additional slide you want to select.

      For example:

      Slides 3-5: Select multiple slides 1 in PowerPoint 365 Slides 3, 5: Select multiple slides 2 in PowerPoint 365

   4.   Copy the selection to the Clipboard by doing one of the following:

  • On the Home tab, in the Clipboard group, click the Copy button (or press Ctrl+C):
    Copy button in PowerPoint 365
  • Right-click on the selection and choose the Copy command from the popup menu:
    Copy in popup menu PowerPoint 365

   5.   In the working (destination) presentation, do one of the following:

  • Select the thumbnail after which you want to insert the copied slide(s) or click the empty area after the thumbnail. Then on the Home tab, in the Clipboard group, click the Paste button (or press Ctrl+V):
    Paste button in PowerPoint 365

    PowerPoint inserts the copied slide(s) and applies the destination theme to the copies.

  • Right-click the empty area where you want to insert the copied slide(s), then choose one of the proposed options from the popup menu:
    Insert slides in PowerPoint 365
    • Paste using Destination Theme in PowerPoint 365  Use Destination Theme (H) inserts copied slide(s), and applies the themes from the destination presentation.
    • Paste using Source Formatting in PowerPoint 365  Use Source Formatting (K) inserts the original theme and formatting as the source presentation.
    • Paste as Picture in PowerPoint 365  Picture (U) inserts the copied slide(s) into the active slide as a graphic.

Reuse Slides tool

The Reuse Slides pane displays all slides from any presentation and copies some of them to the working presentation. To open the Reuse Slides pane, do the following:

   1.   On the Home tab or Insert tab, in the Slides group, click the New Slide arrow, then on the New Slide menu, below the gallery, click the Reuse Slides... command:

Reuse Slides command in PowerPoint 365

   2.   On the Reuse Slides pane (by default, it is opened on the right side), do one of the following:

Reuse Slides pane in PowerPoint 365
  • Click the Browse button or the Open a PowerPoint File link.

    In the Browse dialog box, browse to the folder that contains the presentation from which you want to use slides, and then double-click the presentation or click the Open button.

If you've recently opened the presentation from which you want to import slides:

  • Click the down arrow in the Insert slide from field to expand the list, then select the presentation from the list.
  • Click the presentation file name in the Open section of the Reuse Slide pane:
    Files in Reuse Slides pane PowerPoint 365

The Reuse Slides pane displays thumbnails of the available slides.

   3.   In the Reuse Slides pane, click the thumbnail of each slide you want to insert into your presentation.

PowerPoint automatically applies the new theme to reused slides:

New theme to reused slides in PowerPoint 365

If you want the slide to keep the formatting from the source presentation instead, select the Keep Source Formatting checkbox at the bottom of the Reuse Slides pane:

Keep Source Formatting in Reuse Slides pane PowerPoint 365

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