Most commonly used shortcut keys in E-mail

Outlook 2016 2013 2010 2007 2003
Outlook proposes next shortcut keys for easy and quick work with e-mails:

Shortcuts for a new message:

Ctrl+O - Open a message (or Enter)

Ctrl+N - Create a new message (in the Mail view)

Ctrl+Shift+M - Create a new message from anywhere in Outlook


Navigation shortcut keys:

Ctrl+Shift+I - Switch to Inbox

Ctrl+Shift+O - Switch to Outbox

Ctrl+Shift+B - Open address book

Ctrl+Y - Open a folder list

Ctrl+. (period) - Read next message (with a message open)

Ctrl+, (comma) - Read previous message (with a message open)

F6 - Read previous message (with a message open)

Shortcut keys for changing messages:

Ctrl+D - Delete an open item

Ctrl+Q - Mark as read

Ctrl+U - Mark as unread

F4 - Find or replace (with a message open)

Shift+F4 - Find next (with a message open)

Ctrl+P - Print

Ctrl+Alt+M - Mark for download

Ctrl+Alt+U - Clear Mark for Download

Ctrl+Alt+J - Mark as not junk mail

Insert - Toggle follow-up flag


Tools:

F9 - Check for new mail

Ctrl+B - Display send/receive progress

Alt+S - Send mail

Ctrl+R - Reply to the selected message

Ctrl+Shift+R - Reply all

Ctrl+F - Forward the selected mail

Ctrl+Alt+F - Forward as attachment


See also this tip in French: Les plus utilisées raccourcis claviers pour les courriels.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.

We use cookies to personalise content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media, advertising and analytics partners who may combine it with other information you’ve provided to them or they’ve collected from your use of their services.

Learn more