Five tricks to customize your mailbox view

Outlook 2016 2013
These five simple customizations of Microsoft Office Outlook mailbox view will save you a lot of time and improve the overall productivity.

   1.   Change the default view

All Outlook's default views can be modified to suit your needs. You can customize the fields displayed, sorting, grouping, filtering, fonts, and other formatting options:

Grouping in Outlook 365

See Modifying a default view for more details.

   2.   Enable quick preview of emails

Sometimes you just need to have a quick glance on an email before deciding whether to open it. Outlook provides a feature called Auto Preview that shows the first few lines of your emails under the message title:

Preview in Outlook 365

See Quick Preview of Emails for more details.

   3.   Force Outlook to download only email headers

Sometimes you don't want to not download an entire email from your mail server, in case if you have a slow Internet connection or you want to start looking through many email messages for a one as soon as possible. Outlook offers the capability to download only the email header, which includes the sender and the subject of the email, and display these on the screen before downloading the message itself:

Send/Receive Settings in Outlook 365

See How to set Outlook to download only E-mail headers for more details.

   4.   Limit the incoming message size

You can use the Send/Receive Settings to specify a limit on message size for messages automatically downloaded in the Inbox:

Send/Receive Settings Outlook 365

See Limiting the incoming message size for more details.

   5.   Add and remove columns

By default, Outlook displays only a small subset of the available fields for messages. You can add columns for other fields, such as Cc or Sensitivity, to show additional information:

Add columns using Field Chooser in Outlook 365

See Add and remove columns in Outlook for more details.

See also this tip in French: Cinq conseils pour personnaliser l'affichage des courriels.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.