Rule to move all correspondence from somebody to the specific folder

Outlook 2016
Use Outlook rules to move all incoming messages to the specified folder. E.g., copy all e-mails from [email protected] to the OfficeToolTips folder.

In Outlook for Microsoft 365 you have two ways to create this rule:

First way: a handful of ways to create a rule

To use this way, you should have a message from interested person:

   1.   Select a message from interested person.

   2.   On the Home tab, in the Move group, click Rules and then select Create Rule...:

Create Rules in Outlook 365

   3.   In the Create Rule dialog box:

Create Rule in Outlook 365
  • In the When I get email with all of the selected conditions group, check the From Support checkbox (Outlook for Microsoft 365 displays the sender from the selected message)
  • In the Do the following group, check the Move the item to folder check box and choose the folder using the Select Folder... button:

To use another options, you can click the Advanced Options... button and use Rules Wizard.

Second way: use the Rules Wizard

To create a rule using the Rules Wizard, do the following:

   1.   Do one of the following:

  • On the File tab, in the Info view, click the Manage Rules & Alerts button:
    Manage Rules and Alerts button in Outlook 365
  • On the Home tab, in the Move group, click Rules and then select Manage Rules & Alerts...:
    Rules in Outlook 365

   2.   In the Rules and Alerts dialog box, click the New Rule... button:

Manage Rules and Alerts button in Outlook 365

   3.   Choose the Move messages from someone to a folder option, click Next >:

Rules Wizard Step 1 in Outlook 365

   4.   Choose the condition from people or public group and click people or public group in the Step 2 text box:

Rules Wizard Step 2 in Outlook 365

   5.   Choose or enter the address and then click Next > to choose your action.

   6.   Choose move it to the specified folder in Step 1 and click specified in Step 2 and choose a folder, click Next >:

Rules Wizard choose a folder in Outlook 365

   7.   You probably don't want any exceptions, so click Next > again, name your rule, and click Finish.

See also this tip in French: Règle pour déplacer toute la correspondance de quelqu'un vers le dossier spécifique.

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