How to use a Desktop Alert

Outlook 2016 2013 2010 2007 2003
The Desktop Alert is an alert window that pops up when you receive a new email, a meeting request, or a task request to the Outlook default Inbox.

By default, Outlook shows a Desktop Alert for 5 seconds, but it is possible to increase the time the alert stays visible to a maximum of 5 minutes in Desktop Alerts settings for Windows 10.

Note: Desktop Alert notifications do not appear:

  • during the initial synchronization of an email account or when you request a manual Send/Receive,
  • if you're using message rules and a new message is moved out of the default account Inbox.

To turn on and turn off Outlook Desktop Alerts, do the following:

   1.   On the File tab, click the Options button:

Outlook 365 Options

   2.   In the Outlook Options dialog box, on the Mail tab, under Message arrival, check or uncheck the Display a Desktop Alert option:

Mail Options in Outlook 2007

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