How to work with multiple items in MS Office

Office 2016
When you work with a document, several documents or a presentation, it will be useful to have at hand several objects at once such as text blocks (from Internet, other document or e-mail), charts or graphics and even some pictures.

If you use the standard clipboard, you can copy and paste only one object, the Microsoft Office Clipboard allows you to copy up to 24 multiple text and graphical items from Office documents or other programs and paste them into another Office document.

Microsoft Office Clipboard in Office 365

To open the Office clipboard, on the Home tab, in the Clipboard group, click the dialog box launcher:

Clipboard launcher in Office 365

You can try to click Ctrl+C twice.

To paste any item from the Clipboard pane, just click on it or select Paste from the dropdown list:

Paste from in Office 365

Also, you can paste all items from clipboard in the proposed order to your document by clicking the Paste All button:

Paste All in Office 365

Note: As you can see on the pictures, you can delete any item by choosing Delete in the dropdown list or delete all items in the clipboard by clicking the appropriate button. If you delete any item in any of Office program, it would be removed from the Office clipboard for every Office program.

You can choose the options of Office Clipboard operation by clicking the Options button in the Clipboard pane (the options are the same for Word, Excel, PowerPoint and Outlook):

Clipboard Options in Office 365
  • Show Office Clipboard Automatically - automatically displays the Office Clipboard when copying items.
  • Show Office Clipboard When CTRL+C Pressed Twice – automatically displays the Office Clipboard when you press Ctrl+C twice.
  • Collect Without Showing Office Clipboard – automatically copies items to the Office Clipboard without displaying the Clipboard task pane.
  • Show Office Clipboard Icon on Taskbar – displays the Office Clipboard icon in the status area of the system taskbar when the Office Clipboard is active:
    Clipboard in Office 365

    This option is turned on by default.

  • Show Status Near Taskbar When Copying – displays the collected item message when copying items to the Office Clipboard.

    This option is turned on by default.

See also this tip in French: Comment travailler avec plusieurs éléments dans MS Office.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.

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