Check the document for accessibility

Office 365
For some cases, you need to create documents that should be presented to or viewed by the people with disabilities. Microsoft Office products such as Word, Excel and PowerPoint propose the feature, named the Accessibility Checker, that will scan your document to check for potential accessibility problems. So, anyone with a disability can read and get to your content.

To scan your document for the accessibility problems, open the Microsoft Office document and then follow the next steps:

   1.   On the File tab, select Info:

Info in Office 2016

   2.   Click on the Check for Issues dropdown list and then select Check Accessibility:

Check Accessibility in Office 2016

   3.   Microsoft Office will check your document and display the results in the Accessibility Checker pane:

Accessibility Checker pane in Office 2016

You can see three types of the Accessibility Checker issues:

  • Error – the document with highlighted content is difficult or impossible to read and understand for people with disabilities
  • Warning – the document with highlighted content is difficult to understand for people with disabilities in most, but not all, cases
  • Tip – people with disabilities can understand the document with highlighted content, but that could be presented in a different way to improve the user experience.

   4.   Click on one of the listed accessibility issues for an additional information on:

  • where the issue takes place,
  • why the issue needs to be fixed,
  • some proposed steps to fix this issue:
Accessibility Checker results in Office 2016

See also this tip in French: Vérifier le document pour l'accessibilité.

Please, disable AdBlock and reload the page to continue

Today, 30% of our visitors use Ad-Block to block ads.We understand your pain with ads, but without ads, we won't be able to provide you with free content soon. If you need our content for work or study, please support our efforts and disable AdBlock for our site. As you will see, we have a lot of helpful information to share.

Check the document for hidden information

Check the document for hidden information

Today a lot of information is shared, legally or not. Many people use shared information from Internet or from other sources, but now all information you want to share. Microsoft Word, Excel, and PowerPoint files often contain hidden or personal information, such as revisions or comments, that others can access. Depending on the nature of the information, this could place you in an embarrassing or even compromising position.
Creating AutoCorrect Exceptions

Creating AutoCorrect Exceptions

As well as AutoCorrect entries, you can create AutoCorrect exceptions - specific terms when you don't want AutoCorrect to replace text when it normally would.
Setting AutoCorrect Options

Setting AutoCorrect Options

You can use the AutoCorrect feature to correct typos and misspelled words, as well as to insert symbols and other pieces of text. AutoCorrect is set up by default with a list of typical misspellings and symbols, but you can modify the list that AutoCorrect uses.