Flow text from one text box to another

In some document layouts (e.g., magazines), you may need to run a series of text boxes that contain a sequence of text. Word lets you flow text from one text box to another: When the first text box is full, Word automatically moves to the next text box and fills it. If you add or delete text in a text box, Word adjusts the text in the subsequent text boxes accordingly.

To make text flow, you create a link between the text boxes. Follow these steps:

    1.    Insert the text boxes that you will link, and position them where you want them. Place all the content in the first text box. Most likely, only the first part of it will appear in the text box.

    2.    Right-click the frame of the first text box, and then choose Create Text Box Link from the context menu. Word changes the mouse pointer to a pouring jug, as shown here, and displays a prompt in the status bar telling you to click a text box.

popup in Windows 2007

    3.    Click the next text box. Word creates the link and flows the text from the first text box.

    4.    Right-click the second text box, and then repeat the linking process as needed.

text boxes in Windows 2007

Once you've linked text boxes, you can navigate from one to another by right-clicking the current text box and then choosing Next Text Box or Previous Text Box from the context menu.

To break a link, right-click a linked text box, and then choose Break Forward Link from the context menu.

popup in Windows 2007

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