Choose settings for checking Grammar

Word 2016
Microsoft Word continuously improves and polishes checks for grammar rules and orthography. There are many additional add-ons, utilities, and applications for checking style, spelling, etc., that can improve your writing, but Word itself provides enough hints for writing correct texts. However, for technical writers it becomes annoying at times. If you choose to use the grammar checker rather than turn it off completely, you can tell it which grammar items you want to check and which you don't.

To configure grammar checks, do the following:

   1.   On the File tab, click Options:

Word 365 options

   2.   In the Word Options dialog box, choose the Proofing tab and then under When correcting spelling and grammar in Word, click the Settings... button:

Proofing tab in Word 365

   3.   In the Grammar Settings dialog box, select:

  • the Grammar item if you want the checker to check only grammar items - Word clears Wordiness and Normalizations style options:
Wordiness and Normalizations in Grammar item Word 365

   4.   Scroll down to select and deselect options as you prefer:

Grammar Settings in Word 365
  • In the Clarity area and in the Conciseness area, select the check box for each grammar option you want to use:
Clarity in Grammar Settings Word 365
  • In the Punctuation Conventions, Resume and Vocabulary areas, select options you need:
Punctuation Conventions, Resume and Vocabulary in Grammar Settings Word 365

To see a brief explanation of each item, press F1, and then click the Spelling and Grammar settings link on the Microsoft support website, then scroll down to see the description of each option.

   5.   Click the OK button.


  • Any changes that you make to these settings apply to all the documents, not just the current document.
  • To return all pre-defined options as it provides by Microsoft, click the Reset All button.

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