How to archive folder items in Outlook

Outlook 365
AutoArchive in Outlook moves old items to a local archive data file to reduce the size of your mailbox. Global AutoArchive settings apply to the entire account, but you can define a more precise policy for some folders.

To customize AutoArchive features for the specific folder, do the following:

   1.   Right-click on the particular folder and choose Properties... in the popup menu:

Properties in the popup menu Outlook 2016

   2.   In the Properties dialog box, choose the AutoArchive tab:

Properties in Outlook 2016

   3.   You can specify how you want to archive messages in this folder.

  • Exclude the selected folder from the automatic archiving;
  • Archive the folder with default settings;
  • Archive the folder with the custom settings (you can choose a different .pst archive file).

If necessary, you can specify archive settings for every folder and disable the AutoArchive at a global level.

See also the tip How to automatically archive emails in Outlook.

See also this tip in French: Comment personnaliser le dossier d'archivage automatique.

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