Adding comments to reply or forward

Outlook 365 2013 2010
When you answer questions or comment some points of the received message, it helps to include an indicator so that the person reading your message will know exactly what topic you're responding to.

To tag your replies with your name, follow these steps:

Example of comments in Outlook 2016

   1.   On the File tab, click the Options button:

Outlook 2016 options

   2.   On the Mail tab, under Replies and forwards, select Preface Comments With: check box. In the Preface Comments With text box, type the text you want to accompany your annotations:

Replies and forwards in Outlook 2016

Your best bet is to enter your name here. Whatever you enter will be used as the prefix to all the text you type when you reply to messages.

   3.   Click OK.

See also this tip in French: Comment ajouter des commentaires aux réponses ou transferts.

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How to reply quickly using AutoText in Outlook

How to reply quickly using AutoText in Outlook

It is polite to reply to every received message, even if you don't have a time to process the message. To create a rule to reply for messages, see How to auto respond for some messages.
Sometimes you can't create a rule for some incoming messages because of unusual subjects, etc. So, you need to answer very quickly and work with messages later.
How to auto-reply in Outlook

How to auto-reply in Outlook

Let us suppose you will be out of the office for a holiday and want to alert anyone who sends you an e-mail of that fact so they'll know when they can expect you to respond. In this case, you can set up Outlook to send an auto-reply to anyone who sends you a message.
Auto-Reply for all messages without subject

Auto-Reply for all messages without subject

This rule is useful if you receive a lot of messages from your colleagues and use rules to copy or move correspondence to the specific folders (like Rule to copy all correspondence on some subject to the specific folder or Rule to move all correspondence on some subject to the specific folder). Unfortunately those rules do not work for messages with an empty subject, but you still can create a rule to send an automatic response if the incoming message does not have a subject.

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