How to sum cells by criteria

Excel 365 2016 2013 2007 2003
Use SUMIF if you need to sum values for a particular person or other criterion.

To sum cells by criteria, do the following:

   1.   Select the cell that will contain the result.

SUMIF example Excel 2010

   2.   Do one of the following:

  • On the Formula tab, in the Function Library group, select the Math & Trig button:
    Formula Excel 2010

    Choose SUMIF in the list.

  • Click the Insert Function button Insert Function button in the left of the edit bar:
    Edit bar Excel 2010

    In the Insert Function dialog box:

    Insert Function Excel 2010
    • select Math & Trig in the Or select a category listbox
    • select SUMIF in the Select a function list

   3.   In the Function Arguments dialog box, fill following fields:

  • The Range field determines the range of cells Excel will look to perform the count in. In this example the cell range is B2:B21.
  • The Criteria is a conditional statement that is similar to the conditional statement in the IF statement.
  • The Sum_range field tells Excel which cells to add when the criteria is met for each cell in the range. In this example the cell range is D2:D21

   4.   Press OK.


  • You can enter this formula using keyboard, for this example:
    = SUMIF (B2:B21, "*Revay", D2:D21)
  • You can use the wildcard characters, question mark (?) and asterisk (*), in criteria. A question mark matches any single character; an asterisk matches any sequence of characters. If you want to find an actual question mark or asterisk, type a tilde (~) before the character. For example:
    Mark example Excel 2010
  • Microsoft Excel provides additional functions that can be used to analyze your data based on a condition or criteria:
    • To count the number of occurrences of a string of text or a number within a range of cells, use the COUNTIF function (see How to count cells by criteria for more details).
    • To have a formula return one of two values based on a condition, use the IF function.
    • To analyze data in a list based on criteria, such as profit margins or product types, use the database and list management functions (DCOUNT, DCOUNTA, DSUM etc.).

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.

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