How to use a Desktop Alert

The Desktop Alert is an alert window that pops up when a new e-mail arrives in the Outlook default Inbox.

It is possible to customize the period of time, to a maximum of 30 seconds that the alert stays visible by following these instructions, if:

  • You are using Windows 7 or below,
  • Outlook works in compatibility mode for Windows 7 or below:
Outlook 2016 Properties

Please see other tips How to change Desktop Alerts settings for Windows 8 or How to change Desktop Alerts settings for Windows 10.

    1.    On the File tab, select the Options button:

Outlook 2016 Options

    2.    In the Outlook Options dialog box, on the Mail tab, click the Desktop Alert Settings... button:

Mail Options in Outlook 2007

    3.    When the Desktop Alert Settings dialog box appears, you'll see the various options that enable you to define both the duration and the transparency of the Desktop Alert:

Desktop Alert Settings in Outlook 2016

    4.    To test your changes, click the Preview button.

    5.    When finished, click the OK button to close the Desktop Alert Settings dialog box and other dialog boxes.

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