Price, sum, amount and other numbers in words

In some cases you want to show in your Word document the number or amount in words. You can use macros, but Word proposes easy and simple way by using fields.

To insert the number or amount in words, follow next steps:

    1.    Place the cursor where you want to insert the number or amount in words.

    2.    To add a field in your document, do one of the following:

  • On the Insert tab, in the Text group, click the Quick Parts button and then select Fields...:
    Text in Word 2016

    In the Field dialog box, click the Field Codes button in the left bottom corner:

    Field in Word 2016

    Enter the field text in Field codes and then click OK:

    Field in Word 2016
  • Click Ctrl+F9 to insert the curly brackets, then enter the field text between them:
Field text in Word 2016

In this example,

  • =1290 is an amount which will be displayed in words,
  • \*CardText is a format switch which displays results as cardinal text. The result is formatted in lowercase letters unless you add a format switch to specify a different capitalization.
    NOTE: This switch can used with amount:
    • less than 1 000 000 (one million)
    • positive (not negative)
    • may be fractional, but the result will be rounded (for example, the result of the transfer of 51.17 - 51).

You can use other switches, for example:

  • \*Caps capitalizes the first letter of each word.
  • \*FirstCap capitalizes the first letter of the first word.
  • \*Upper capitalizes all letters.
  • \*Lower capitalizes none of the result; all letters are lowercase.
    Field switches in Word 2016
  • \*Roman displays results as Roman numerals:
    Roman switches in Word 2016

You can use other fields or formulas in your field, for example:

Field formulas in Word 2016