How to specify a Custom Message in the New Mail Alert

You can configure Outlook to display a message of your choice when a new e-mail arrives.

Do the following:

    1.    On the Home tab, in the Move group, click Rules, and then click Manage Rules & Alerts:

Rules in Outlook 2016

    2.    In the Rules and Alerts dialog box, click New Rule...:

New Rule in Outlook 2016

    3.    Outlook launches the Rules Wizard. In the section Stay Up To Date, in Step 1, select Display mail from someone in the New Item Alert Window:

Rules Wizard in Outlook 2016

    4.    In Step 2, click the underlined text people or distribution list and enter the addresses that you want this particular alert to appear for. Then click the Next > button.

Rules Wizard Step 1

    5.    Next, click the underlined text a specific message and enter the text you want to appear in the New Item Alert window, then click the OK button.

Rules Wizard Step 2

    6.    Click the Finish button to save the new rule.