Creating an E-mail Signature

If you frequently sign your messages using not only your name, but also additional information such as your job title and contact information, you'll appreciate Outlook's Signature feature. When enabled, it appends text of your choice to the end of every message that create and/or reply to.

To create an e-mail signature, do one of the following:

  • On the File tab, choose Options:
    Outlook 2016 Options

    In the Outlook Options dialog box, choose the Mail tab and then click the Signatures... button:

    Outlook 2016 Mail Options
  • Open a new message. On the Message tab, in the Include group, click Signature, and then click Signatures...:
    Include group in Outlook 2016

The Signatures and Stationary dialog box opens. To create a new signature, in the E-mail Signature tab, click the New button:

Signatures and Stationery in Outlook 2016

Type your name as you want it to appear in your messages.

New signature in Outlook 2016

Type any additional text you want to include, such as your title, company, or contact information, and then click OK.

You can to change your signature's font, size, and style.