Shortcuts in Word 2016 2013 2010 2007 2003

Shortcut keys for inserting symbols and templates into the equation

In Word for Microsoft 365 equations many mathematical symbols can be inserted using the \+name of the symbol (how to insert Greek symbols, see Shortcut keys for inserting Greek symbols into the equation):

Working with Microsoft Equation

Microsoft Equation helps you add fractions, exponents, integrals, and so on to Word documents. You start building an equation by opening Microsoft Equation:

Adding commands to the Quick Access Toolbar

Suppose you'd like to add a couple more commands to the Quick Access toolbar. Also, say you're a big fan of AutoText, which lets you assign long strings of text to a couple keystrokes. You can add the AutoText button to the Quick Access Toolbar, so you can quickly create and use AutoText to collect frequently used commands.

Collapse the Ribbon to get more space on screen

When you need as much space as possible on screen to view a document, you can collapse (or minimize) the Ribbon and then restore it very simple.

Change the default font in documents

When you create a new blank document, any text you type appears in the default font, which is called Calibri, at a font size of 11 points, which is a standard size for text in everyday documents (such as letters or reports).

Revealing document fields

As you work on a document, you usually see the results of the field codes that you've inserted instead of the actual codes themselves. Because of this, these field results may be difficult to distinguish from standard text, so Word has added a feature called shading that helps you to locate such results.

How to create shortcuts

If you are one of those who care about the productivity of the work and tend to use a keyboard instead of using a mouse to open menus and run commands, you might be interested in how to reveal keyboard shortcuts and add more shortcuts to Word.

The Master Document View

Word master document enables you to cross-reference items among several documents; create indexes, tables of contents, and lists that span several documents; easily assign consistent page numbering, headers, and another formatting across multiple documents; etc.
A book is ideally suited to the master document feature. Each chapter can be a subdocument, and the elements common to the entire book can be contained in the master document itself.

Replacing special characters

In addition to searching for and replacing text, you can search for and replace Word's special characters, such as paragraph and tab marks.

Field keyboard shortcuts

This tip contains shortcut keys for simple and faster work with fields.

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