Graphics in Word 2016 2013 2010 2007 2003

How to change flowchart shapes

Business process charts like employee routines, document preparation, and approval, or online user navigation path on a website or a Web store are different from academic flows of algorithms. Usually, academic applications use a limited number of standard shape types, but in business, different shapes give a better look and simplify understanding. However, it is hard to decide which shape is appropriate for the specific block.

How to change format of diagram shapes in Word

The Shape Format tab (the Drawing Tools toolbar in the previous version and Word 2016) provides plenty of options for customization of the shape outline, background and text settings. Also, here you can change spacing, and size for multiple shapes at once.

Cropping a picture to a shape

It is worth to know that, instead of cropping a picture to a conventional rectangle, you can crop it to a circle, a triangle, an arrow, or even a thought bubble:

Modifying an Organizational Chart

How to create an organizational chart in Word for Microsoft 365 see Using the Organizational Chart Tool. This tip is about how to change or modify an organizational chart in Word.

Snap an object to the Grid or to a Shape

By default, Word makes objects snap (jump) to an underlying grid laid across the document. If you drag an object, such as a shape, you'll notice that it moves in little jerks rather than smoothly. This is because of the grid - but because the grid is usually invisible, it's not obvious.

Compress the pictures in a document

If you use large pictures in a document, its file size increases rapidly. You can reduce this problem by telling Word to compress the pictures.

Adding captions with AutoCaption

Use the AutoCaption feature if you want to add captions to all items of a particular type automatically.

Adding callouts to objects

A callout is a type of text box that also includes a line for pointing to any location on the document. A callout is helpful when you need to identify and to explain parts of a picture.

Hiding pictures

Including a large number of in-line pictures in your documents slows down Word's performance. You can improve performance by replacing actual images with picture placeholders.

Adjusting picture characteristics

There is no need to use additional image editing software to create high-quality pictures for your document. Instead, you can use Microsoft Word picture editing tools to correct and improve your photos.