Creating, updating, locking and unlocking links
You can create a link while working in Word or while working in another application. You have already seen several ways to embed objects:
- On the Insert tab, in the Text group, choose the Object:
In the list choose the Object... to open the Object dialog box.
- Choose the Create New tab:
- Or choose the Create From File tab:
- On the Home tab, in the Clipboard group, click the Paste:
The difference is that you must click the Link to File check box or the Paste Link option button, or you select Link Here from the drag-and-drop pop-up menu.
Word can update links in two ways, automatically and manually:
- With automatic links, Word updates the links whenever you open the destination file and whenever the
source information changes while the Word document is open.
To specify how links are updated, follow these steps:
1. Choose Linked Worksheet Object -> Links... in the popup menu to display the Links dialog box:
3. Choose Automatic for automatic links, or choose Manual for manual links. You can specify different options for different links.
- With manual links, Word updates the links only when you decide to update them.
There are two methods to update links manually. The simplest is to position the cursor somewhere in the linked object and then press F9. The other is to choose Linked Worksheet Object -> Links....
Using Linked Worksheet Object -> Links... may be quicker, however, if you have several links in your document because this method enables you to see a list of all links. On the other hand, you can also press Ctrl+A to select everything in your document and then press F9. (Unfortunately, Ctrl+A doesn't select links inside headers, footers, and comments, although it's rare that linked objects are placed in these areas.) This updates all fields in your document, not just linked objects.
You can lock and unlock a link in the Links dialog box. However, you can also lock a link by selecting a link and pressing Ctrl+F11; unlock the link by pressing Ctrl+Shift+F11.
Rather than locking a link, why not set the link to Manual and then just don't update it-to ensure that you don't accidentally manually update it. If, for instance, you press Ctrl+A to select the entire document and then press F9 to update the table of contents, index, and cross-references, you are also updating unlocked manual links.