Working with headers and footers
To add a header or footer to the entire document, follow these steps:
1. Choose View -> Header and Footer. Word displays the document in Print Layout view and also displays the Header and Footer toolbar.
The header and footer areas are enclosed by a nonprinting, dashed line, and the text and graphics in the document are dimmed. To switch to the footer or header, click the Switch Between Header and Footer button.
2. Type the text for your header or footer within the dashed line that surrounds the header or footer area, or select one of the AutoTexts. Note that you can add more than one line of text. Format the text just like any other text, and use the Tab key and spacebar or the alignment buttons on the Formatting toolbar to position it.
3. Use the Header and Footer toolbar buttons to insert any fields that you want in the header or footer.
4. Click Close or double-click your document to close the Header and Footer toolbar and return to the document itself.
To display and edit an existing header or footer quickly, double-click the dimmed header or footer in Print Layout view.