Working with headers and footers

Word 365 2016 2013 2010 2007
This tip describes how to place various information into Headers and Footers.

To add a header or footer to the entire document, follow these steps:

   1.   Choose View -> Header and Footer. Word displays the document in Print Layout view and also displays the Header and Footer toolbar.

header and footer in Word 2003

header in Word 2003

The header and footer areas are enclosed by a nonprinting, dashed line, and the text and graphics in the document are dimmed. To switch to the footer or header, click the Switch Between Header and Footer button.

Header and Footer Tools in Word 2003

   2.   Type the text for your header or footer within the dashed line that surrounds the header or footer area, or select one of the AutoTexts. Note that you can add more than one line of text. Format the text just like any other text, and use the Tab key and spacebar or the alignment buttons on the Formatting toolbar to position it.

   3.   Use the Header and Footer toolbar buttons to insert any fields that you want in the header or footer.

   4.   Click Close or double-click your document to close the Header and Footer toolbar and return to the document itself.

Example

example Header and Footer in Word 2003

To display and edit an existing header or footer quickly, double-click the dimmed header or footer in Print Layout view.

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How to create different headers and footers on odd and even pages

How to create different headers and footers on odd and even pages

Sometimes odd and even pages need to have different headers and footers. In a document with facing pages (mirror margins), odd-numbered pages appear on the right side and even-numbered pages on the left. You may want left-aligned headers on even-numbered pages and right-aligned headers on odd-numbered pages; this way, the headers always appear on the outside edges of your document. You can even create different odd and even headers and footers for each section in your document.
How to include the total number of pages along with the current page number

How to include the total number of pages along with the current page number

You can easily include the total number of pages along with the current page number (E.g., Page 10 of 20).
Modifying subdocuments

Modifying subdocuments

You can modify subdocuments, but with features. This tip contains some of these features. You can modify subdocuments using the same tools that you have used to create a master document and subdocuments. This tip describes how to use those tools to modify subdocuments. How to create a master document, see The Master Document View, and Creating subdocuments for information about creating subdocuments.

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