Settings in PowerPoint 2016 2013 2010 2007 2003

How to reduce ribbon size in PowerPoint

After recent updates, the ribbon in Microsoft PowerPoint can take up to 1/3 of the available screen space. Microsoft Office help tells that you can hide or unhide your ribbon, but you cannot reduce the size of your ribbon, or size of the text or the icons. False! You can change the mode and remove unnecessary white space around buttons, and, thus, reduce the ribbon size.

How to change the size of slides in Microsoft PowerPoint

When you prepare your presentation, you should adapt it to the device, which will be used for projecting it. Some devices or even laptops can have different sizes, so you can need to change the sizes of your presentation.

Open hyperlink without holding Ctrl in PowerPoint

In contrast to other Microsoft Office applications such as Word, Outlook, and Excel, PowerPoint doesn't have the option that changes how to open hyperlinks by clicking with pressing or holding Ctrl or without Ctrl.

Save your slides as pictures

If you want to make your presentation non-modifiable, you save it to *.pdf format or *.ppsx format (PowerPoint Show format - see Automatically show your presentation). However, if you want to publish the presentation on your personal or corporate Web site, the better option is to export slides as separate pictures.

Change PowerPoint units from inches to centimeters and vice versa

PowerPoint is using local Windows settings to show grid spacing, figure sizes, etc. This can be an issue if you prepare the presentation for different or multiple locales. Fortunately, you can temporarily change the measurement units if you have strict style guide requirements.

Prepare the presentation for printing

If you plan to print your presentation in black and white (sometimes it is cheaper and even more informative then printing in color), you should check how it will look like without color.

Automatically show your presentation

Instead of opening your PowerPoint presentation file and then clicking F5 or using other ways to start the presentation, you can save your PowerPoint file in the PowerPoint Show format. Also, this format prevents changes in the presentation.

How to customize your local PowerPoint for better productivity

PowerPoint is rarely used by the average Microsoft Office user, but those who use it frequently might find these simple time-saving tips helpful.

Changing the autosaving path

By default, all files in PowerPoint (and all of the Office applications) are saved to Documents folder or library (or My Documents under Windows XP) for the current user.
Each user has his or her own version of this folder, so that each person's documents are kept separate depending on who is logged in to the PC.

Embed fonts to view presentation on different PCs

Sometimes you want to show your presentation on a different computer, and that computer does not have the same fonts as your PC.
To display that presentation correctly, you should embed the fonts in your presentation so that the desired fonts will be available on the other PC.