Settings in PowerPoint 2016
How to reduce ribbon size in PowerPoint
After recent updates, the ribbon in Microsoft PowerPoint can take up to 1/3 of the available screen
space. Microsoft Office help tells that you can
hide or unhide your ribbon,
but you cannot reduce the size of your ribbon, or size of the text or the icons. False! You can
change the mode and remove unnecessary white space around buttons, and, thus, reduce the
ribbon size.
How to change the size of slides in Microsoft PowerPoint
When you prepare your presentation, you should adapt it to the device, which will be used for
projecting it. Some devices or even laptops can have different sizes, so you can need to change
the sizes of your presentation.
Open hyperlink without holding Ctrl in PowerPoint
In contrast to other Microsoft Office applications such as Word, Outlook, and Excel, PowerPoint
doesn't have the option that changes how to open hyperlinks by clicking with pressing or holding
Ctrl or without Ctrl.
Save your slides as pictures
If you want to make your presentation non-modifiable, you save it to *.pdf format or *.ppsx format
(PowerPoint Show format - see Automatically show your
presentation). However, if you want to publish the presentation on your personal or corporate Web
site, the better option is to export slides as separate pictures.
Change PowerPoint units from inches to centimeters and vice versa
PowerPoint is using local Windows settings to show grid spacing, figure sizes, etc. This can be an issue if
you prepare the presentation for different or multiple locales. Fortunately, you can temporarily change the
measurement units if you have strict style guide requirements.
Prepare the presentation for printing
If you plan to print your presentation in black and white (sometimes it is cheaper and even more informative
then printing in color), you should check how it will look like without color.
Automatically show your presentation
Instead of opening your PowerPoint presentation file and then clicking F5 or using other ways to start the
presentation, you can save your PowerPoint file in the PowerPoint Show format. Also, this format prevents
changes in the presentation.
How to customize your local PowerPoint for better productivity
PowerPoint is rarely used by the average Microsoft Office user, but those who use it frequently might find
these simple time-saving tips helpful.
Changing the autosaving path
By default, all files in PowerPoint (and all of the Office applications) are saved to Documents
folder or library (or My Documents under Windows XP) for the current user.
Each user has his or her own version of this folder, so that each person's documents are kept separate depending on who is logged in to the PC.
Each user has his or her own version of this folder, so that each person's documents are kept separate depending on who is logged in to the PC.
Embed fonts to view presentation on different PCs
Sometimes you want to show your presentation on different computer, and that computer does not have same
fonts as your PC.
To display properly that presentation, you should embed the fonts in your presentation so that the desired fonts will be available on the other PC.
To display properly that presentation, you should embed the fonts in your presentation so that the desired fonts will be available on the other PC.