Collapse the Ribbon to get more space on screen

Outlook 2016 2013 2010 2007
When you need as much space as possible on the screen to view messages, events, or contacts in your Outlook, you can collapse (or minimize) the Ribbon and then restore it quickly.
Minimized Ribbon Outlook 365

To collapse (or minimize) the Ribbon, do one of the following:

  • Double-click the label of the tab you are currently using.
  • Press Ctrl+F1.
  • In the Ribbon displays options list, choose Show Tabs:
Show Tabs option in Outlook 365

Outlook for Microsoft 365 offers an unique view of the Ribbon: partially collapsed that expands by clicking the Minimize the Ribbon button:

Minimize Ribbon button Outlook 365

The partially collapsed ribbon shows only the most popular buttons:

Partially Collapsed Ribbon in Outlook 365

To access any hidden button, click the ellipsis () on the right side to open the drop-down list with a full list of buttons.

While the Ribbon is minimized, click any tab to turn it back on temporarily. It will automatically hide when finish using it:

Display Minimized Ribbon in Outlook 365

To hide the ribbon completely, just choose Auto-hide Ribbon in the Ribbon displays options list:

Auto-hide Ribbon option in Outlook 365

It hides the Ribbon and shows three dots near the upper-right corner of the screen instead. Click the three dots button to redisplay the Ribbon temporarily. When you return to the email body, the Ribbon hides again:

Ribbon hides Outlook 365

To expand the Ribbon back to its normal size when you want to have it displayed again, do one of the following:

  • Double-click the current tab again.
  • Press Ctrl+F1.
  • In the Ribbon displays options list, choose Show Tabs and Commands:
    Show Tabs and Commands option in Outlook 365

See also this tip in French: Comment réduire le ruban pour obtenir plus d'espace à l'écran dans Outlook.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.