Settings in Outlook 2016 2013 2010 2007 2003

Adding commands to the Quick Access Toolbar

Suppose you'd like to add a couple more commands to the Quick Access toolbar. Also, say you want to work with every e-mail in new window. You can add the Open in New Window button to the Quick Access toolbar.

How to automatically archive emails in Outlook

If your Microsoft Exchange account has strict size limits, it fills very quickly by replies and forwards of emails with attachments. When your Outlook mailbox fills up, you cannot receive new emails without removing old ones. To prevent your inbox from filling up and still keep the conversation's history, you can move old items to a separate Outlook Data File (an archive.pst). You can archive emails manually or use the AutoArchive feature in Outlook that moves old entities to an archive automatically. You can customize the AutoArchive schedule and behavior for a more comfortable Outlook experience.

Creating Your Own Menu

Creating custom menus in Outlook is a funny feature you can use to create groups of the options that you use most often, and then plug them into the menu you name and use yourself.

Attaching Business Cards to all outgoing messages

In some situation you may want to send your vCard in every message. This lets recipients enter the information in their address book quickly and without errors.

Group emails in Outlook view

By default, Outlook groups your emails by conversations. A conversation is a thread of messages with the same subject. However, if you need to find relevant notes somewhere in the last week's emails or an email from a particular person, navigating emails grouped by conversations takes a lot of time, and changing default grouping settings helps to locate the information much faster.

Modifying a default view

Any of Outlook's default views can be modified to suit your needs. You can customize the fields displayed, sorting, grouping, filtering, fonts, and other formatting options.

Using AutoCorrect

Outlook, like other Office applications, supports AutoCorrect - a feature that allows Outlook to correct common spelling and typing errors and to replace characters with symbols. You also can use AutoCorrect as a shortcut, which means you can type a small string of characters and have those characters replaced by a longer string.

Improved AutoComplete

Outlook uses two features to resolve and complete names entered into email messages: AutoComplete and AutoResolution.

Show or hide enhanced ScreenTips

By default, Outlook shows document tooltips (or screentips) when you hover on a button, but this option can be turned off.

How to archive folder in Outlook

AutoArchive in Outlook moves old items to a local archive data file to reduce the size of your mailbox. Global AutoArchive settings apply to the entire account, but you can define a more precise policy for some folders.