Message in Outlook 365
The Automatic Replies (Out of Office) or Out of Office Assistant feature is not available for non-Exchange accounts. For example, Gmail or other POP3 and IMAP accounts. You can combine an Outlook email template with Outlook rules to simulate the functionality of the Automatic Replies (Out of Office) feature, but do not forget to keep your Outlook running.
Sometimes when you create a lot of emails with the same text, subject or for the same recipient, it will be useful to create a template and then open it regularly, just add some specific information like numbers for regular report and send it:
To customize an automatic reply in Microsoft Outlook, first, you need to create a template of email message that will be send according to custom rules. You can use a template, also, when you need to send messages regularly such as some reports, if it contains the same text, subject or recipients and just need a little modification.
These five simple customizations of Microsoft Office Outlook mailbox view will save you a lot of time and improve the overall productivity.
E-mail communications is not plain text anymore and people want to send/receive well-designed email messages. There are many paid services that allow you to create a visually appealing e-mail template, but you can create it yourself using only Outlook.
If you frequently sign your messages using not only by your name, but also add an extra information such as your job title and contact information, you'll appreciate Outlook's Signature feature. Also, you can add to the signatures icons with links to your profiles or personal pages in Facebook, Twitter, or other social media sites.
By default, if Reading pane is opened, Outlook opens replies and forwards in the same window, but you can fix this behavior and open them in a new window.
Outlook enables you to specify default fonts to use for different situations when dealing with e-mail. Additionally you can individually configure default font settings for composing new e-mail and replying and forwarding.
For replies and forwarded messages, you can choose to attach the original text, to include and indent the text, or to add a prefix to each line of the original message or reply without including the original text.
If you frequently sign your messages using not only your name, but also additional information such as your job title and contact information, you'll appreciate Outlook's Signature feature. When enabled, it appends text of your choice to the end of every message that create and/or reply to.