How to create a Signature

Outlook 2016 2013 2007 2003
If you frequently sign your messages using not only your name, but also additional information such as your job title and contact information, you'll appreciate Outlook's Signature feature. When enabled, it appends text of your choice to the end of every message that create and/or reply to.

To create an e-mail signature, do one of the following:

  • On the File tab, choose Options:
    Outlook 2010 Options

    In the Outlook Options dialog box, choose the Mail tab and then click the Signatures... button:

    Outlook 2010 Mail Options
  • Open a new message. On the Message tab, in the Include group, click Signature, and then click Signatures.
    Include in Outlook 2010

The Signatures and Stationary dialog box opens. To create a new signature, in the E-mail Signature tab, click the New button:

New

Type your name as you want it to appear in your messages.

Edit

Type any additional text you want to include, such as your title, company, or contact information, and then click OK.

You can to change your signature's font, size, and style.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.