Auto-Reply for all messages without subject

This rule will be useful if you receive a lot of messages (for example, reports) from your colleagues and use rules to copy or move correspondence to the specific folders (like Rule to copy all correspondence about some subject to the specific folder or Rule to move all correspondence about some subject to the specific folder). Unfortunately those rules wouldn't work for messages with empty subject, but you still can create a rule to send an Auto-Reply if the message don't have a subject.

To create a rule, follow next steps:

    1.    Create a template with text which you want to send like Auto-Reply. See Using templates to facilitate more versatile E-mail Distribution for more details.

    2.    Do one of the following:

  • On the File tab, in the Info view, click the Manage Rules & Alerts button:
    Manage Rules and Alerts button in Outlook 2010
  • On the Home tab, in the Move group, click Rules and then select Manage Rules & Alerts...:
    Rules in Outlook 2010

    3.    In the Rules and Alerts dialog box, choose New Rule...:

Manage Rules and Alerts button in Outlook 2010

    4.    Choose the Apply rule on messages I receive option and click Next >.

Rules Wizard Step 1 in Outlook 2010

    5.    Choose conditions:

  • If you want to limit the list of people who send you messages, choose one or several conditions: When you finish adding the conditions, click the Next > button.
  • If you want to use this rule for all incoming messages, click the Next > button. Click Yes in the information dialog box:
    Question in Outlook 2010

    6.    Choose reply using a specific template in Step 1, then click a specific template in Step 2 and choose the template:

  • In the Select a Reply Template dialog box, on the Look In list box, choose User Templates in File System:
    Select a Reply Template in Outlook 2010
  • Click the Browse button and choose the path to your template in the Browse For Folder dialog box:
    Browse For Folder in Outlook 2010
  • In the Select a Reply Template dialog box, choose the template and then click Open.

When you choose a template, click Next >.

    7.    Choose exceptions: select except if the subject contains specific words and click specific words in the Step 2 text box. You have to insert numbers and letters (or at least all vowel letters, because any phrase or word in the subject consists not less than one vowel letter):

Rule Exceptions in Outlook 2010

    8.    Click Next > again, name your rule, and click Finish.

Note: For some rules it is necessary to restart Outlook.

Ask a Question

We use your email only for the communication between you and our team.

Your email Please enter your email Your email

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.

Thank you for visiting OfficeToolTips

We are glad to help you in your work. However, you are using ad blocker and our efforts will not be rewarded.

Please consider disabling ad blocker before continuing the reading.