Outlook 2010
Conditional formatting in Outlook
Usually Outlook users are using folders to organize messages, but you can also use colors. For example, you
might apply a special color to all messages from a particular person. You can then see at a glance which
messages are from that person.
Color coding messages
Usually Outlook users are using folders to organize messages, but you can also use colors. For example, you
might apply a special color to all messages from a particular person. You can then see at a glance which
messages are from that person.
Add and remove columns in Outlook
By default, Outlook displays only a small subset of the available fields for messages. You can add columns
for other fields, such as CC or Sensitivity, to show additional information.
Group emails in Outlook view
If Outlook's built-in arrangements don't provide the view you need, you can create your own grouping levels
by customizing your view.
Export and import rules
Outlook rules could be exported and imported from file. E.g., you can export rules to a file, send this file
as an e-mail attachment or place it on a network share (or a local share) for backup purposes or to allow
other users to access it.
Rule to display mail from somebody
If you are waiting for the important e-mail from someone or need to be informed when your boss sends you an
e-mail, create an alert rule and give a rest to your brain. You will be informed promptly by alert as soon
as Outlook receives such kind of e-mail.
Rule to move all correspondence from somebody to the specific folder
Use Outlook rules to move all incoming messages to the specified folder. E.g., copy all e-mails from [email protected] to the OfficeToolTips
folder.
Rule to move all correspondence on some subject to the specific folder
Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all e-mails about the
SAP to the SAP project folder.
Adding Data files
Although Outlook automatically creates Data Files as needed when you add accounts, you might want to
add your own Data Files (.pst - files) to a profile. For example, perhaps you use an
Exchange Server account for your primary Outlook store, but want a set of personal folders to serve as an
archive; or perhaps you have an Exchange Server account and are adding a POP3 account.
How to use a Desktop Alert
The Desktop Alert is an alert window that pops up when a new e-mail arrives in the Outlook default
Inbox.