Rules in Outlook 2010
How to specify a Custom Message in the New Mail Alert
You can configure Outlook to display a message of your choice when a new e-mail arrives.
Rule to copy all correspondence on some subject to the specific folder
Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all e-mails with OfficeToolTips tips subject to the OfficeToolTips folder.
Auto-Reply for all messages without subject
This rule will be useful if you receive a lot of messages (for example, reports) from your colleagues and use rules to copy or move correspondence to the specific folders (like Rule to copy all correspondence about some subject to the specific folder or Rule to move all correspondence about some subject to the specific folder). Unfortunately those rules wouldn't work for messages with empty subject, but you still can create a rule to send an Auto-Reply if the message don't have a subject.
Export and import rules
Outlook rules could be exported and imported from file. E.g., you can export rules to a file, send this file as an e-mail attachment or place it on a network share (or a local share) for backup purposes or to allow other users to access it.
Rule to display mail from somebody
If you are waiting for the important e-mail from someone or need to be informed when your boss sends you an e-mail, create an alert rule and give a rest to your brain. You will be informed promptly by alert as soon as Outlook receives such kind of e-mail.
Rule to move all correspondence from somebody to the specific folder
Use Outlook rules to move all incoming messages to the specified folder. E.g., copy all e-mails from [email protected] to the OfficeToolTips folder.
Rule to move all correspondence on some subject to the specific folder
Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all e-mails about the SAP to the SAP project folder.
How to auto-reply in Outlook
Suppose you will be out of the office and want to alert anyone who sends you an e-mail of that fact so they'll know when they can expect you to respond. In that case, you can set up Outlook to send an auto-reply to anyone who sends you a message.
Turn off rules in Outlook
To turn on/off a rule, do the following: