Rule to move all correspondence from somebody to the specific folder

Outlook 365 2016 2013 2010 2003
Use Outlook rules to move all incoming messages to the specified folder. E.g., copy all e-mails from [email protected] to the OfficeToolTips folder.

Use the following steps to create this rule:

   1.   Select Tools -> Rules and Alerts... to display the Rules and Alerts dialog box.

   2.   In the Rules and Alerts dialog box, choose New Rule....

Rules and Alerts in Outlook 2007

   3.   Choose the Move messages from someone to a folder option, click Next.

Rules Wizard in Outlook 2007

   4.   Choose the condition from people or distribution list and click people or distribution list in the Step 2 text box:

Rules Wizard Step 2 in Outlook 2007

   5.   Choose the address or the distribution list and then click Next to choose your action.

   6.   Choose move it to the specified folder in Step 1 and click specified in Step 2 and choose OfficeToolTips folder, click Next:

Rules Wizard choose a folder in Outlook 2007

   7.   You probably don't want any exceptions, so click Next again, name your rule, and click Finish.

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Rule to copy all correspondence on some subject to the specific folder

Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all e-mails with OfficeToolTips tips subject to the OfficeToolTips folder.
Rule to move all correspondence on some subject to the specific folder

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