How to create an Outlook Address Book

The address book is usually created when you create a Personal Folders profile, but only one address book can be defined for the profile. Fortunately you can easily create additional address books out of the profile for your own needs.

A few important things about the Outlook Address Book:

  • The Outlook Address Book contains the Contacts folders that you see in the Navigation Pane.
  • The Outlook Address Book is maintained internally, as opposed to Personal Address Books, which are stored in their own distinct files.
  • Each Outlook profile can have only one Outlook Address Book.

To create a new Outlook Address Book for the current Outlook profile, follow next steps:

    1.    From the Tools menu, select Account Settings... to display the Account Settings dialog box. Select Address Books tab in it:

Account Settings in Outlook 2007

    2.    Select the New... button to open the Add New E-mail Account dialog box:

Add New E-mail Account in Outlook 2007

    3.    Select the Additional Address Books option and click the Next button. You will see a dialog box containing a list of Address Book types you can create: Mobile Address Book or Outlook Address Book. The Outlook Address Book type holds your Contacts folders and can be defined only once per profile.

E-mail Accounts Outlook 2007

    4.    Do one of the following:

  • If you want to create an Outlook Address Book, click that option and then click the Next button. Outlook creates the new Address Book and stores it in your Outlook profile. (You will receive an error message if you already have an Outlook Address Book defined for your profile.)
  • Click a Mobile Address Book and then click the Next button to create a new Mobile Address Book.

    5.    To start using your new Address Book, you must close Outlook and then reopen it.

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