Usually Outlook users are using folders to organize messages, but you can also use colors. For example, you might apply a special color to all messages from a particular person. You can then see at a glance which messages are from that person.

By default, Outlook displays only a small subset of the available fields for messages. You can add columns for other fields, such as CC or Sensitivity, to show additional information.

Outlook rules could be exported and imported from file. E.g., you can export rules to a file, send this file as an e-mail attachment or place it on a network share (or a local share) for backup purposes or to allow other users to access it.

If you are waiting for the important e-mail from someone or need to be informed when your boss sends you an e-mail, create an alert rule and give a rest to your brain. You will be informed promptly by alert as soon as Outlook receives such kind of e-mail.

Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all e-mails with OfficeToolTips tips subject to the OfficeToolTips folder.

Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all e-mails about the SAP to the SAP project folder.

Although Outlook automatically creates Data Files as needed when you add accounts, you might want to add your own Data Files (PSTs) to a profile. For example, perhaps you use an Exchange Server account for your primary Outlook store, but want a set of personal folders to serve as an archive; or perhaps you have an Exchange Server account and are adding a POP3 account.

Outlook offers you the capability to schedule an e-mail to be sent at the specified date and time in the future.

In order to increase the speed of opening e-mail messages and reduce risks involved with opening of unsolicited messages, you can switch Outlook to the plain text reading mode.

The Desktop Alert is an alert window that pops up when a new e-mail arrives in the Outlook default Inbox.