Outlook 2016 2013 2010 2003

Conditional formatting

Usually Outlook users are using folders to organize messages, but you can also use colors. For example, you might apply a special color to all messages from a particular person. You can then see at a glance which messages are from that person.

Color Coding Messages

Usually Outlook users are using folders to organize messages, but you can also use colors. For example, you might apply a special color to all messages from a particular person. You can then see at a glance which messages are from that person.

Adding and Removing Columns

By default, Outlook displays only a small subset of the available fields for messages. You can add columns for other fields, such as CC or Sensitivity, to show additional information.

Export and import rules

Outlook rules could be exported and imported from file. E.g., you can export rules to a file, send this file as an e-mail attachment or place it on a network share (or a local share) for backup purposes or to allow other users to access it.

Rule to display mail from somebody

If you are waiting for the important e-mail from someone or need to be informed when your boss sends you an e-mail, create an alert rule and give a rest to your brain. You will be informed promptly by alert as soon as Outlook receives such kind of e-mail.

Rule to copy all correspondence about some subject to the specific folder

Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all e-mails with OfficeToolTips tips subject to the OfficeToolTips folder.

Rule to move all correspondence about some subject to the specific folder

Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all e-mails about the SAP to the SAP project folder.

Adding Data files

Although Outlook automatically creates Data Files as needed when you add accounts, you might want to add your own Data Files (PSTs) to a profile. For example, perhaps you use an Exchange Server account for your primary Outlook store, but want a set of personal folders to serve as an archive; or perhaps you have an Exchange Server account and are adding a POP3 account.

Send an E-mail later

Outlook offers you the capability to schedule an e-mail to be sent at the specified date and time in the future.

Display all received E-mails in plain text

In order to increase the speed of opening e-mail messages and reduce risks involved with opening of unsolicited messages, you can switch Outlook to the plain text reading mode.