How to specify a Custom Message in the New Mail Alert

Outlook 2016 2013 2010 2007
You can configure Outlook to display a message of your choice when a new e-mail arrives.

Do the following:

   1.   Select Tools -> Rules and Alerts....

Rules and Alerts in Outlook 2003

   2.   Click the New Rule button and, in the section Stay Up To Date, in Step 1, select Display mail from someone in the New Item Alert Window.

Rules Wizard

   3.   In Step 2, click the underlined text people or distribution list and enter the addresses that you want this particular alert to appear for. Then click the OK button.

Rules Wizard2

   4.   Next, click the underlined text a specific message and enter the text you want to appear in the New Item Alert window; click the OK button.

   5.   Click the Finish button to save the new rule.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.