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Adding Data files

Although Outlook automatically creates Data Files as needed when you add accounts, you might want to add your own Data Files (PSTs) to a profile. For example, perhaps you use an Exchange Server account for your primary Outlook store, but want a set of personal folders to serve as an archive; or perhaps you have an Exchange Server account and are adding a POP3 account.

How to automatically archive emails in Outlook

AutoArchive in Outlook moves old items to an archive. You can customize it for more comfortable using of Outlook.

Export and import rules

Outlook rules could be exported and imported from file. E.g., you can export rules to a file, send this file as an e-mail attachment or place it on a network share (or a local share) for backup purposes or to allow other users to access it.

How to auto-reply in Outlook

Suppose you will be out of the office and want to alert anyone who sends you an e-mail of that fact so they'll know when they can expect you to respond. In that case, you can set up Outlook to send an auto-reply to anyone who sends you a message.

How to archive folder in Outlook

AutoArchive in Outlook moves old items to an archive. You can customize it for more comfortable using of Outlook.

How to create a contact group in Outlook

In Outlook 2003 you wouldn't find a Contact Group because it's called a Distribution List in this version of Outlook, for more details see How to create a New Distribution List.

How to create an Outlook Address Book

The address book is usually created when you create a Personal Folders profile, but only one address book can be defined for the profile. Fortunately you can easily create additional address books out of the profile for your own needs.

How to change the Stationery in Outlook

If you like visually appealing message templates called stationaries, you may want to set up Outlook to always use a particular stationery for all new messages.

Sending a business card in every new message

In some situation you want to send your vCard in every e-mail. This lets recipients enter the information in their address book quickly and without errors.

Sharing Distribution Lists

You can easily share you distribution lists by attaching them to e-mail. There are two ways of attaching distribution list: drag-and-drop and the Attach Item command.