How to create a New Distribution List

Outlook 2016 2013 2010 2007
It is a pretty time consuming task to send message to multiple recipients at once. Fortunately, if you regularly send e-mails to the group of people, you can create a distribution list and send them an e-mail with just a few clicks.

To create a new distribution list, do the following:

   1.   Select File -> New -> Distribution List (or press Ctrl+Shift+L) to display the Distribution List dialog box:

Distribution List in Outlook 2003

   2.   Enter the desired name for the new distribution list in the Name field (the name can contain spaces).

   3.   Click the Select Members button to display the Address Book.

Select Members in Outlook 2003

   4.   Select the desired address book from the drop-down list labeled Show names from the.

   5.   From the list of contacts, select the contacts you want to include in the distribution list. You can add multiple contacts by double-clicking each desired contact; that contact's e-mail address then is added to the Members text box at the bottom of the dialog box.

   6.   When you've finished adding contacts to the distribution list, click the OK button to return to the Distribution List dialog box.

   7.   Click the Save and Close button to create the new distribution list.

Save and Close in Outlook 2003

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.